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07 September 2010 , Tuesday |
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Aims /
Founding Members /
Working Fields /
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Helsinki Citizens' Assembly /
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Statute of Helsinki Citizens’ Assembly
NAME AND HEADQUARTERS OF THE ASSOCIATION
Item 1: An assembly named “Helsinki Citizens Assembly” has been founded. The Headquarters of the Association is in Istanbul.
PURPOSE OF THE ASSOCIATION
Item 2: The purpose of the association is to support the principals of the process started with the Helsinki Final Contract that have been signed by 35 countries including Turkey and developed by the Paris Condition signed by the same countries at the end of the Paris Summit on the date of 21 November 1990 that are obligatory with the European Security and Co-operation Council (ESCC) Conference, and make contribution to their realisation.
THE SCOPE OF THE ASSOCIATION’S ACTIVITIES
Item 3: The scope of activities of the association are, basic rights and freedoms, solving the problems with mutual understanding and harmony, take social action in order to organise the civil society from bottom to top, based on democracy and social justice; activities in education and training, science, culture and art in order to reinforce the co-operation and collaboration in individual, institutional and social dimensions.
FORMS OF ACTIVITY OF THE ASSOCIATION
Item 4: The association may do the following in order to realise the purpose of the association:
a) To arrange scientific, cultural, art or educational courses, conferences, meetings, seminars, panels, symposiums or exhibitions independently or in co-operation with related institutions or participate in those arranged by others;
b) To open centres research and development for the purpose described, to make visual, adiual, or written publications; to cooperate with public or private institutions active in similar areas;
c) To establish facilities suitable for staying, recreation and rest, social and cultural activities, to administer them;
d) With the permission of the concerned authorities, to cooperate and collaborate with other public or private institutions in foreign countries;
e) With the permission of the concerned authorities, to buy and sell real estate, to rent, and exercise other rights on the real estate.
MEMBERSHIP TO THE ASSOCIATION
Item 5: Any person that conforms with the conditions of the Law of Associations and that accepts the purpose and the principals of the association and has accepted to work in this direction may become a member.
TO ENTER THE ASSOCIATION
Item 6: Any person wishing to become a member fills the membership form after applying to the headquarters of the Association with the reference of two founding members. The Board of Directors decide within 30 days of the application and notifies in written form the result to the applicant.
THE RIGHTS AND THE DUTIES OF THE MEMBERS
Item 7: Nobody can be forced to stay as a member of the Association. The members of the association have equal rights. Each member has one vote in the General Assembly, the member has to use his/her vote in person. The membership fee is 60.000.000.– TL annually.
TO RESIGN FROM THE ASSOCIATION
Item 8: Each member may leave the Association by informing in written form his/her intent.
EXPULSION FROM THE ASSOCIATION
Item 9: The decision of expulsion is given by the Board of Directors after obtaining the written defence of the member. The member may object to this decision at the General Assembly. The decision of the General Assembly is final.
REASONS OF EXPULSION FROM THE ASSOCIATION
Item 10: The member of the club will be expelled for the following:
a) To speak or act in contrast with the purpose of the association
b) To neglect the activities of the association in a grave manner,
ANNULMENT OF THE MEMBERSHIP
Item 11: In the below situations, the membership is annulled by the Board of Directors:
a) Death of the member
b) Legal obstructions to membership arise or the legal prerequisites to membership are invalided
c) The membership fee is not paid within 30 days of written notification
ORGANS OF THE ASSOCIATION
Item 12: The organs of the association are as below:
a) General Assembly
b) Board of Directors
c) Board of Inspectors
THE FOUNDING OF THE GENERAL ASSEMBLY
Item 13: The General Assembly is the highest authority of the Association. It is composed of all the members.
THE DUTIES AND RIGHTS OF THE ASSOCIATION
Item 14: General Assembly has the following duties and rights:
a) To elect all the members of the organs of the Association,
b) To change the statute of the Association,
c) To examine, change or accept the reports of the organs of the Association, to exonerate the concerned associations or give authority for bringing them to court;
d) To inspect the budget prepared by the Board of Directors, to modify or accept it as is;
e) To determine the subjects of activity for the following period;
f) To give authorisation to the Board of Directors to buy and sell real estate, to rent, and to execute legal rights;
g) To decide on international activities, to become members or leave membership of international institutions;
h) To inspect the objections of expelled members and decide on them;
i) To decide to dissolve the Association;
j) To execute the other duties as defined by the Law of Associations.
THE ORDINARY MEETING OF THE GENERAL ASSEMBLY
Item 15: The General Assembly be convene either ordinarily or extraordinarily. The ordinary meetings are held within the month of April every two years. The members of the organs of the association are elected for two years.
THE EXTRAORDINARY MEETING OF THE GENERAL ASSEMBLY
Item 16: The General Assembly convenes extraordinarily when the Board of Directors or Board of Inspectors views this as necessary, or on the written petition of one fifths of the Association.
If the Board of Directors does not convene the General Assembly on the demand of the Board of Inspectors or one fifths of the members, then the last paragraph of the Law of Association is applied.
THE CONVENING OF THE GENERAL ASSEMBLY
Item 17: The Board of Directors prepares the list of members who have a right to attend the General Assembly in accordance with the statute of the Association. The members are called to the meeting at least 15 days in advance by a local newspaper ad stating the date, time, place and agenda. If the assembly cannot convene on this occasion for lack of majority, then it is also determined when the next meeting shall take place. There must be at least one week between the first and second meeting.
The date, time, place and agenda and a list of the members to attend this meeting is given to the local authorities at least 15 days in advance in written form.
If the meeting is postponed for another reason, then this situation is declared to the members with a second ad in the same newspaper. The second meeting must be held in two months of the postponed one.
The members are called to the second meeting In accordance with the method specified in the first paragraph and the notification of the meeting is served to the highest local authority in accordance with the second paragraph. The General Assembly may not be postponed twice.
THE PLACE OF THE ASSEMBLY
Item 18: The General Assembly cannot be held at a place different then where the headquarters are located.
THE SUFFICIENT MAJORITY FOR THE GENERAL ASSEMBLY
Item 19: The General Assembly convenes with the presence of one more than half the numbers of members who have the right to attend in accordance with the statute of the Association. If the required number is not reached in the first meeting then this requirement is not sought for the second meeting. But, the number of members attending may not be less than twice the number of the members of the Board of Directors and Inspectors.
HOW THE GENERAL ASSEMBLY IS HELD
Item 20: The Assembly is held at the date, the time and place as specified in the ad and as notified to the highest local authority.
The members to attend the General Assembly sign after their name in the list prepares by the Board of Directors.
If the majority required by item 19 is held, then this is ascertained and the meeting is opened by the Chairman of the Board of Directors or one of the members of the Board of Directors given duty. If the government inspector is not present, this is not a cause for postponement.
After the opening, a chairman and a sufficient number of assistant chairmen to direct the meeting and a clerk will be chosen.
The management of the Assembly rests within the Chairman of the General Assembly. The clerks prepare the minutes and sign with the Chairman. All minutes and documents are given to the Board of Directors at the end of the meeting.
SUBJECTS TO BE DISCUSSED AT THE MEETING OF THE GENERAL ASSEMBLY
Item 21: Only subjects on the agenda are discussed in the meeting. But, subjects brought with the signature of 10 percent of the members present must be put on the agenda and discussed.
METHOD OF VOTING AND DECISION TAKING AT THE GENERAL ASSEMBLY
Item 22: All members may attend the General Assembly and vote. Subjects besides changing of the statute and dissolving the association are taken by a simple majority of the attending members. In care of equality, the side with which the Chairman voted wins. The elections of the members of the organs of the Association are done by secret vote, public counting.
THE ESTABLISHMENT OF THE BOARD OF DIRECTORS
Item 23: The Board of Directors is chosen by secret vote public counting by the General Assembly for two years and constitutes of 7 members and equal number of substitutes.
THE DUTIES AND THE RIGHTS OF THE BOARD OF DIRECTORS
Item 24: The Board of Directors has the below rights and duties:
a) To be active in accordance with the purpose of the Association, to take decisions and to apply them;
b) To apply the budget of the Association, to prepare the new budget and to administer the records;
c) To call for the ordinary and the extraordinary meetings of the General Assembly;
d) To prepare the agenda of the General Assembly;
e) To execute the decisions taken at the General Assembly about the activities of the Association;
f) To establish commissions, delegations and committees for subjects and areas deemed necessary and to dissolve them;
g) To give duties and rights to one or more members of the Association to execute the work of the Association;
h) To prepare internal regulations and to execute them concerning the internal workings of the Association and especially for the commissions, delegations and committees;
i) To sue in the name of the Association, to be prepared to defend in case a suit is brought against;
j) For cases it deems necessary ask for a written defence from a member, take disciplinary action, give penalties of warning, condemnation, temporary expulsion or expulsion;
k) To specify the amount that the Association may spend solely with the signature of the Chairman or the Secretary along with the Accountant, and the amount that may be spent with the sole signature of the Secretary or the Accountant.
MEETINGS OF THE BOARD OF DIRECTORS
Item 25: The Board of Directors convenes ordinarily at least once a month, and extraordinarily in the case of a summoning by the Chairman or four of the members. In the first meeting of the Board of Directors, the members chose among themselves a Chairman, Secretary and an Accountant. The Chairman represents the Association in the name of the Board of the Directors. The Accountant takes care of the financial business of the Association and keeps the records. Any member that does not attend three meetings in a row without an excuse or six meetings a year is considered to have withdrawn.
THE ESTABLISHMENT OF THE BOARD OF INSPECTORS AND ITS DUTIES
Item 26: The Board of Inspectors is chosen by secret vote public counting by the General Assembly for two years and constitutes of 3 members and equal number of substitutes.
The Board of Directors convenes every three months to inspect the application and its spending. It inspects the records and ledgers of the Association and warns the Board of Directors on any inadequacies. It presents the General Assembly with a report showing the results of the Inspection.
RECORDS AND LEDGERS
Item 27: The Board of Directors keeps the following ledgers:
a) Member Record Ledger: The identities and the dates of entry of the members of the association.
b) Decision Ledger: The decisions of the Board of Directors are recorded along their dates and numbers and signed by the members of the Board.
c) Document Ledger: The documents received and sent are recorded along with their number and date.
d) Balance of Payments and Final Account Ledger: Every year, the balance of payments and accounts are recorded here.
e) Revenue and Expenses Ledger: The revenues and expenses are recorded.
f) Fixture Ledger: Fixtures belonging to the Association are recorded here.
REVENUES AND ASSETS
Item 28: The revenue of the Association are membership fees, contributions, donations and other revenues. The revenues are collected against receipts that have stubs and that are numbered; the expenditures must be documented. The stubs and the documents of the expenses are kept. The money of the Association is kept at a bank account that is opened in the name of the Association.
The Association may buy property and other assets in order to continue its work.
CHANGING THE STATUTE OF THE ASSOCIATION
Item 29: The statute of the association may be changes upon written request of one fifths of the members or the Board of Directors after being accepted by two thirds of the members attending the General Assembly.
THE DISSOLVING OF THE ASSOCIATION
Item 30: The General Assembly may decide to dissolve the Association. For the first meeting to be held for this purpose, at least two thirds of the members who have a right to attend the General Assembly must be present. If a quorum is not attained then another meeting is called for. The members showing up for the second meeting may discuss the subject of dissolving must be taken by two thirds of those present.
THE LIQUIDATION OF THE ASSETS AFTER DISSOLVING
Item 31: The General Assembly deciding to dissolve the Association selects a committee of three persons in order to liquidate the assets of the Association. This committee determines the receivables and payables of the association, collects the receivables and makes the payments. The General Assembly that took the decision decides which institution that the assets left over will be turned over to.
Item 32: For subjects not mentioned in this statute, The Law of Associations and other concerned law articles are valid. |
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